Accelerate your order processing with inventory management software

Whether you’re operating a small or large business, your inventory needs to be accurate, reliable, and controlled. Inventory management software combines your sales, stock levels, returns and surplus stock in to one central location. With a powerful system behind your business, you’re able to get more orders out, increase efficiencies, and grow profit margins.

    Syncronized inventory across your business

    If you’re selling in-store, via your own website or ecommerce marketplace, our stock control system ensures that sales, purchases, stock adjustments and all other inventory changes are updated as soon as you as an item is sold.

    Once an order is complete, a full audit trail is maintained of all inventory movements, making easy work for customer service teams searching for information. Real-time stock updates also mean your team knows what’s available, what’s running low and needs re-stocking, and what isn’t selling at all.

    For our multichannel customers especially, being able to easily sync stock levels between multiple platforms is a crucial part of their operation. From ecommerce channels such as Amazon and Shopify to accounting services with the likes of Xero, we’re proud to offer a diverse range of integrations for customers. Our integrations with shipping carriers such as Royal Mail, DPD and Parcelhub can also mean offering a diverse choice of delivery options for your customers.

      Instant figures and profit analysis

      With fully integrated, ICAEW accredited accounting functionality, Khaos Control provides up-to-the-minute financial reporting with real-time stock value calculations on how much you’re making on a product. This can also extend to include margin analysis and warning per sales order line, so your sales team understands the probability of items at a glance.

      With the help of our free reports, monitoring your outgoings, expenses, sales, and even returns becomes a simple task. Quickly create sets of reports to display information on your orders, purchases, and different promotions you’ve run of separate stock items. For everyday reporting, you can monitor which orders your picking and packing team have processed, what stages different orders are in, and even their monetary value.

        Manage multiple stock sites and warehouses

        Whether you’re stock holdings are stored at a central warehouse or across multiple distribution centres, you can easily manage each site from Khaos Control. The power of our inventory management software means each of your sites accurately reflect their stock availability at any time. This means you aren’t disappointing customers with stock you don’t have, however large your operation.

        Using hand held terminals and barcode scanning, your business can make quick work of booking in stock, batch picking and stock checks. That also means all background data processing and the generation of the necessary paperwork is done for you, keeping inventory levels up to date and warehouses operating as smoothly as possible.

          Fully integrated to the UK’s top marketplaces

          Gianni Germanidis, SG Interiors Couture Ltd

          “I could not be happier with my decision to work with these guys. It’s made my business more organised, and made us more confident that we have all our inventory and order management under control. Absolute class act of a product and the team behind.”

          Features to expand your order capabilities

          build bundles and bills of material with our inventory features

          Bundles and bills of material

          Easily create product packs or bundles as separate stock items. Build different product combinations and experiment with marketing promotions whilst you do it.

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          make use of drop shipping with our inventory features

          Drop ship with ease

          Sync your drop-shipping suppliers instantly enabling your business to minimise costs on storage and increase your offering of products.

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          make fast returns and exchanges in our inventory management system

          Speedy returns and exchanges

          Create fast returns and exchanges directly from sales orders or our CRM, confident that all inventory levels are being updated behind the scenes.

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          reorder stock and see availability with our inventory management system

          Stock availability and reordering

          When orders are flying, you want to carry on selling despite stock levels. Using back order reports, you’re able to view your stock requirements and quickly create purchase orders to fulfill demand.

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          quick scan in stock with our barcode scanner

          Speed up your stock checks with barcode scanning

          Make easy work of stock checks, deliveries, or picking and packing with our barcode scanning features. Reduce human error and increase efficiency in your warehouse.

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          define your products in great detail with our inventory management

          Define your products with detail

          A great inventory management system will know no boundaries when it comes to product variation. Our size colour style functionality means you can quickly and consistently create SKU’s with multiple attributes.

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          Different types of inventory management

          using excel spreadsheets for stock control and inventory management

          Manual methods/ spreadsheets

          Using spreadsheets to track your inventory isn’t just an inexpensive option, but a familiar option too. With most businesses comfortable using Excel, tracking product SKU’s such as barcode, description, location, and value can be a simple task for a small inventory. As well as formulas and calculations, Excel offers the option to split up your spreadsheets with different tabs.

          With hundreds of pre-filled templates available to help businesses get started, working with Excel spreadsheets is a good option for those with a small inventory. Nevertheless, that’s not to say workarounds such as Excel don’t have limitations.

          cloud-based inventory management on the go

          Cloud-based inventory management

          As the name suggests, cloud-based inventory management software manages your business from any device connected to the internet. This means staying on top of your inventory from the office, at home, out on the round, or in-store.

          Cloud or browser-based systems typically adopts a “pay as you go” approach, removing the three major barriers companies can face when introducing software to their operation; affordability, IT infrastructure and low impact implementation.

          Find out more on our own cloud-based solution.

          server based inventory management system

          Server-based inventory management

          Server-based inventory management is built to handle significantly larger and complex operations. Unlike cloud-based systems where you’re reliant on your vendor to perform all your backend services, server-based systems provide more visibility to what’s going on behind the scenes.

          This level of inventory infrastructure is best suited for wholesalers or businesses with larger quantities of stock. It’s also suitable for those requiring multiple attributes in their inventory – pharmaceutical companies, for example, would need to be vigilant with ingredients, bundles of products, expiry dates and suppliers.

          warehouse inventory management software

          Warehouse inventory management

          Warehouse inventory management is built to optimize the warehouse, supply chain, and fulfillment processes within a business. For retailers or wholesalers operating across multiple sites and stores, a dedicated system allows you to manage multiple inventory lines from one central source. This is also a perfect tool for fulfillment warehouses and 3PL providers looking to manage their client’s orders.

          Warehouse inventory management will equip teams with handheld terminals, barcode scanning, and the ability to track pallets on an individual basis. Likewise, the system will automatically assign staff with their next jobs, and provide insight into which orders are with different teams.

          See how our inventory system operates

          Using an intuitive cloud-based platform, Khaos Control Cloud makes it easy when it comes to processing orders, managing returns and more. Check out our latest videos to see how our software deals with different inventory scenarios.

            Chris Barlow at Modish Living

            “Khaos Control has automated – and brought accuracy to – large areas of our stock management and customer order processing. We operate across 2 warehouses as well as drop-shipping and with some customisation the platform has it all covered. The implementation required an investment in time at a point where our order numbers were rising steeply. But with Khaos Control we are able to deal with these increased order quantities more efficiently and we feel prepared to handle further growth.”

            Watch the system in action

            Frequently Asked Questions

            At its core, inventory management software is developed to integrate your business’s selling outlets whilst syncing orders, returns, customer information and accounts back to your back office.

            Using advanced technology and automation, inventory management allows retailers of all sizes to manage, organise and track their purchases, product sales and other core processes.

            Whether a business is operating online or in-store, making using of drop-shipping or operating across multiple locations, an inventory system should manage it all from one central source. That means the ability to see at a granular level, everything that is happening with your orders; From how much stock is in your inventory, what’s on back-order, and what’s being held up in the warehouse.

            With the right system in place, your business should also know the profitability around every item in your inventory, your most successful (and unsuccessful) promotions, as well as the performance of different suppliers. As well as equipping your team with the tools to work efficiently, you’re equipping your business with data to make important strategic decisions.

            It’s common for small businesses to assume that inventory management is an expensive investment – and will instead rely on other workarounds to track their inventory.

            Traditionally, inventory management services needed to be purchased outright hosted onsite, and run by a set of developers. The costs involved in the upfront payment and ongoing upkeep often meant smaller businesses could not afford to invest. Fortunately, the growth of inventory management solutions and ERP in general over the last century has fuelled the demand for more accessible products.

            Cloud-based inventory management software is perfect for SME’s (small to medium enterprises) looking for a more affordable, and easy to implement solution. Instead of a one-off purchase cost, cloud-based platforms often employ affordable monthly subscription based on users.

            For SME’s, it’s also worth remembering that implementing a cloud-based inventory management system won’t take nearly half the time that a larger-scale operation would. Within six weeks, businesses can have their entire operation running better than it ever did before. Find out more on our inventory management pricing here.

            From the moment an order arrives on-site to the moment it leaves, our system will ensure every item is tracked, allocated, and delivered to the right place at the right time – be that among your warehouse, or with your courier. This is particularly useful for those making utilising drop-shopping and will never be in physical contact with any stock. Our shipping management features offer customers access to branded slips and invoices, shipping labels, unique courier rules and more.

            Khaos Control is proud to offer integrations with many leading shipping couriers, but should you need an integration we don’t currently offer, our open API can align with your specific shipping requirements.

            Whether it’s finances, sales, customers or suppliers, small business owners already have a lot to stay on top of. The simple fact is, if you’re handling stock in your business, you should be making the most of free or start-up inventory management tools.

            Advances in inventory and stock control technology mean there’s a number of different tools catered specifically for smaller businesses, all for a reasonable cost. Even if you’re not selling in large quantities, it’s important to track and monitor your inventory flow. As your business grows, so do the levels and scale of your inventory demands. Implementing the right inventory management tool means your business can scale gracefully, without the hassle of data migrations or training staff on new systems.

            To make small changes to your current inventory management process (with or without a system in place) we suggest checking out our inventory management tips for small businesses.

            Whether you’re operating a single store, several retail outlets or multiple distribution centers, you can manage your inventory at site level, keeping stock levels for each site separate and distinct. Our inventory management software allows you to control each of your sites virtually, fulfilling orders and moving stock back and forth, all from one central location.

            Out of stock of a product at one of your sites? The immediate visibility of stock levels means you can quickly fulfill orders with stock held at your other sites. This offers a new level of flexibility when it comes to sales order fulfillment, and ensures your customers stay happy, even in a stock emergency.

            Just as a normal site would operate, you can use ‘virtual sites’ to separate stock for specific marketplaces, customer groups or trade shows.